Quote software that helps South African businesses win work faster
Create polished quotes, send them to clients, let them accept or decline online, and turn approved quotes into invoices when the work is ready.
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The problem with manual quotes
The slowest part of winning work is often the paperwork around it. A client asks for a price, and the quote gets built in Word from last month's version, PDF'd, and emailed. Then it sits in an inbox with no way to know whether it was even opened.
Following up means another email or a phone call. Approval arrives as a vague "go ahead" somewhere in a WhatsApp thread. And when it is time to invoice, the whole document gets rebuilt by hand, with every retyped line item a chance for the invoice to quietly differ from the quote.
MyEasy Invoice replaces that loop with one workflow: create the quote, send it, get a clear online answer, and convert it straight into an invoice.
Create professional quotes faster
Build quotes from reusable line items with your own descriptions and prices, add quantities and discounts, and let VAT be calculated for you where configured. Your logo and business details are already on the document, and every quote is numbered and stored against the customer.
The result is a polished, consistent quote in minutes, whether it is your first quote for a new client or the fortieth variation of a job you price every week.
Let clients accept or decline quotes online
This is where MyEasy Invoice removes the most friction. When you email a quote, your client gets a secure link and can view the quote and accept or decline it from any device. No printing, no scanning, no account to create, no app to install.
You see the response in your workspace instead of chasing confirmation by phone. A clear yes means you can start the work; a clear no means you can revise the quote or move on. Either way, the client's answer is on record with the quote itself.
Convert accepted quotes into invoices
When the work is done, or a deposit is due, one click converts the accepted quote into an invoice with every line item intact. The amounts your client agreed to are exactly the amounts on the invoice, which means fewer queries and faster payment.
From there, our invoice software takes over: email the invoice, record payments and partial payments in Rand, and watch the balance until it reaches zero.
Keep customer and quote history organized
Every quote lives against its customer, alongside the invoices and payments that follow it. When a client asks "what did you quote us last time?", the answer is one search away, not buried in an email thread or a folder of PDFs with inconsistent file names.
Quote conversion is tracked too, so you can see how much of your quoted work turns into invoiced work over time.
How it works
From price request to invoice in four steps
- Create the quote from reusable line items, with VAT and discounts calculated for you
- Email it to your client, who opens a secure link on any device
- Your client accepts or declines online, and the response is recorded against the quote
- Convert the accepted quote into an invoice in one click and track payment in Rand
FAQ
Quote software questions
Can my clients accept quotes online?
Yes. When you email a quote, your client receives a secure link and can view, accept, or decline the quote from any device. No account or app needed on their side.
Is an online quote acceptance a legally binding contract?
MyEasy Invoice records your client's response to a quote, but it is not presented as creating a legally binding contract. If you need a formal signed agreement, you can create and send an agreement for signature. For anything contractual, speak to a legal professional.
Can I convert an accepted quote into an invoice?
Yes. One click turns an accepted quote into an invoice with every line item intact, so nothing gets retyped and nothing changes between the quote and the invoice.
Can quotes show VAT?
Yes. Add your VAT number and tax rates to your business profile and your quotes display VAT clearly, with all amounts in Rand.
Can I reuse line items across quotes?
Yes. Build quotes from reusable item templates with your descriptions and prices, so repeat quotes take minutes instead of starting from scratch.
What happens if a client declines a quote?
The quote is marked as declined so your pipeline stays accurate. You can revise and resend it, or leave it on record as part of the customer's history.
Can I see how my quotes are performing?
Yes. MyEasy Invoice tracks which quotes are accepted, so you can see your quote conversion alongside paid, unpaid, and overdue invoices.
How much does quote software cost?
Quotes, invoices, customers, and payment tracking are all part of one subscription. Every plan starts with a 14-day free trial, priced in Rand.
Send a quote your client can say yes to today
Start your 14-day free trial, build your first quote in minutes, and let your client accept it online. No credit card required.